About Event101
A coordinated event governance platform.
Event101 brings planning, safety, documentation, permissions and stakeholder coordination into one structured event record, so every user works from the same trusted source.
One event record. Many roles. One coordinated picture.
Event101 connects organisers, authorities, suppliers, emergency services, statutory stakeholders and communities to one shared, structured event record.
Planning, safety, documentation and coordination stay aligned from first idea through delivery and review.
Event planning has outgrown disconnected tools.
- Information sits across email, spreadsheets and documents.
- Risk assessments often sit apart from real activities on the ground.
- Permits and notifications are tracked separately from the plan.
- Stakeholders receive incomplete or inconsistent submissions.
- Public visibility is disconnected from operational reality.
Event101 captures event information once, then automatically structures and reuses it across plans, risk assessments, timelines, submissions and reports.
- No duplicate data entry
- No disconnected documents
- No version conflicts
- Everything stays aligned
The old way
- Scattered documents
- Repeated uploads
- Unclear responsibilities
- Late-stage rework
The Event101 way
- Single event record
- Triggered requirements
- Linked evidence
- Shared visibility
How the system works in practice
Event101 does more than store information. It uses what you enter to structure the planning process, connect responsibilities, and generate outputs that reflect the real event.
Define the event
Add event type and scale, locations and site areas, activities and programming, team roles and responsibilities.
The system responds
Risks are identified, controls and documentation are structured, permits and notifications are triggered, and responsibilities are assigned.
Everything connects
Timelines, tasks, roles, documents, suppliers and stakeholders stay linked to the same coordinated record.
Outputs are generated
Event Management Plans, structured submissions, operational views and public activity outputs are generated from the live record.
What happens behind the scenes
- Activities trigger relevant risks.
- Locations influence safety requirements.
- Scale affects staffing, medical and security planning.
- Timelines connect tasks, permits and dependencies.
That information is reused across risk assessments, Event Management Plans, stakeholder submissions, supplier coordination and public activity outputs.
No duplication. No disconnected planning.
The system adapts as your event evolves
As your event changes, Event101 updates the planning structure automatically.
- Adding a new activity updates relevant risks.
- Changing locations affects safety and operational requirements.
- Increasing scale adjusts planning expectations.
- Updates flow through timelines, documentation and submissions.
The plan stays aligned with the real event at all times.
What happens when something changes
When organisers update the event record, rules run again and connected outputs refresh from that same source.
- Risk: hazard and control prompts, readiness signals and review evidence stay tied to current activities and locations.
- Timelines: tasks, milestones and dependencies reflect updated dates and responsibilities.
- Budgets: cost drivers and assumptions can follow revised scale, staffing and deployment detail.
- Documents: registers and exports stay anchored to the active version of the record.
- Submissions: packs and readiness views draw from the same structured data reviewers expect.
Everyone keeps working from one coordinated event picture.
What makes Event101 different.
Each capability is built so planning, evidence and outputs stay connected to the same event record.
One coordinated event record
All event data, planning and documentation live in one structured system.
When a detail changes, timelines, documents and responsibilities stay aligned so everyone works from one trusted version.
A single source of truth for planning and review.
Triggered risk and compliance
Risk and requirements are shaped by real event inputs.
Activities, locations and scale trigger relevant hazards and controls so risk work matches the event you are planning.
Safer planning with clearer evidence.
EMP built from live data
The Event Management Plan is assembled from the actual event record.
Timeline, roles, risks, controls and documents feed one EMP structure instead of a document patched together at the end.
Stronger submissions and less rework.
Permits and notifications aligned to the plan
Permissions stay connected to dates, locations and responsibilities.
Requirements sit beside the timeline and roles so deadlines and dependencies stay visible.
Clearer coordination and fewer missed actions.
Multi-stakeholder coordination
Each role sees what they need while staying connected to the same event picture.
Organisers, authorities, suppliers and emergency services use role-appropriate views without losing the authoritative record.
Better decisions with less friction.
Public and operational visibility
Published activity and operational detail come from the same source.
Public-facing activity can draw from published information while operational teams keep deeper detail in the same record.
Better public awareness and stronger operational readiness.
Guidance beacons and workflow-linked support
Guidance appears beside the work, not in a separate manual.
Guidance beacons explain what to capture and why, so new users get direction and experienced teams move faster.
Novice and expert users stay aligned in the same structured workflows.
Built for real event operations
Planning, inspection, delivery and review stay in one connected record so every role sees what matters.
Novice to expert usability
Guided pathways and clear next steps help new users while experienced teams move faster with less repetition.
Consistent planning quality across every experience level.
Site inspections and pre-event checks
Organisers and inspectors share structured locations, risks, controls and responsibilities so findings stay tied to the event record.
Inspections stay part of the plan, not a side process.
Live coordination and delivery
Timelines, responsibilities and documents stay visible during delivery so teams respond without confusion when plans change.
Clearer control during the event.
Post-event review and accountability
Incidents, reports and lessons stay in the structured record so the next event starts from evidence, not memory.
Every event can improve the next one.
Who Event101 supports
Event101 is built for the full event ecosystem. Each role sees what they need while staying connected to the same authoritative event record.
Organisers
Build complete, review-ready event plans.
How they use Event101
- Define event details, locations and activities.
- Build timelines and assign responsibilities.
- Manage risk assessments linked to real activities.
- Generate Event Management Plans.
- Coordinate suppliers and stakeholders.
What this gives them
- Less duplicate documentation.
- Less rebuilding information across systems.
- Clearer submission structure.
- Replaces multiple disconnected tools with one coordinated system.
Outcome
Stronger plans, faster reviews and more confident delivery.
Funeral directors
Manage high-frequency notifications with structured, respectful workflows.
How they use Event101
- Capture route, timing and location detail.
- Prepare repeatable notification records.
- Coordinate access and operational information.
- Keep records consistent across many events.
What this gives them
- Faster notification preparation.
- Less manual repetition.
- Clearer operational detail.
- Designed for high-frequency workflows without unnecessary planning overhead.
Outcome
Consistent, efficient handling of high-frequency notifications.
Protest organisers
Coordinate routes, controls and submissions with clarity.
How they use Event101
- Describe assembly points, routes and timings.
- Capture stewarding, safety and communication detail.
- Prepare structured submissions.
- Support engagement with relevant authorities.
What this gives them
- Clearer planning for sensitive events.
- Better structure for public assembly information.
- Fewer gaps in route and safety detail.
- Structured submissions for sensitive or high-risk events connect in one coordinated record.
Outcome
More accountable planning for civic assemblies and marches.
Local authorities
Review structured submissions with clearer evidence and less rework.
How they use Event101
- Review linked event records.
- See timelines, permits, risks and documents together.
- Track outstanding information.
- Support site visits and inspections.
What this gives them
- Less chasing of missing detail.
- More consistent submissions.
- Clearer decision-making trail.
- Review complete event records instead of fragmented submissions.
Outcome
Faster review with clearer evidence and less rework.
Suppliers
Align documentation and responses with live event requirements.
How they use Event101
- Maintain profile visibility.
- Respond to organiser requests.
- Upload relevant documents.
- Stay connected to assigned event requirements.
What this gives them
- Clearer expectations.
- Fewer duplicated document requests.
- Stronger alignment with event needs.
- Respond within the event context instead of disconnected requests.
Outcome
Easier to find, brief and coordinate.
Public and businesses
See reliable information about event activity nearby.
How they use Event101
- View published event activity.
- Understand dates, locations and public notices.
- Set alerts when available.
- Contact organisers where appropriate.
What this gives them
- Fewer scattered notices.
- Better awareness of local impacts.
- Clearer public-facing information.
- Access consistent information derived from the authoritative event record.
Outcome
People can plan around event activity with confidence.
Emergency and statutory stakeholders
Maintain situational awareness linked to the authoritative event record.
How they use Event101
- Access relevant operational information.
- Review public activity context.
- Support preparedness and coordination.
- Stay aligned with organiser and authority records.
What this gives them
- Less reliance on informal updates.
- Clearer shared picture of activity.
- Better preparation for resource planning.
- Maintain situational awareness based on real event data.
Outcome
Improved readiness and multi-agency coordination.
Event101 gives every event a clearer operating picture.
By connecting planning, safety, documentation, permissions, guidance and visibility, Event101 keeps teams aligned so they reduce uncertainty, improve readiness and deliver with confidence.